Privacy Policy

One Burnaby Elector’s Organization (One Burnaby) is committed to respecting your privacy. The purpose of this privacy policy is to explain how we handle personal information to ensure its confidentiality, security and accuracy.

Our privacy policy can always be publicly viewed at:


“Personal information” is information about an identifiable individual. It includes contact information such as your name, address, phone number and financial information.


We obtain personal information in a few different ways.

Some information is provided to us directly by Elections BC or The City of Burnaby. For example, each election we receive a List of Electors, which includes the names and addresses of eligible voters. We also collect information from publicly available data sources, and through voter outreach activities, such as door-to-door canvassing and voter contact phone calls.

We also obtain other information that you choose to give us. You may do so in a variety of ways, including:

  • When you visit our website for the purpose of becoming involved with One Burnaby as a member, volunteer or donor.
  • When you subscribe to our communications.
  • If you register at an event or at an One Burnaby convention.
  • If you complete a registration or donation form either electronically or on paper.
  • If you complete any other form on One Burnaby website, including online petitions.
  • It is also possible that your information could be provided to us by a volunteer or friend who thinks you would be interested in getting involved with One Burnaby.

The information we collect may include:

  • Contact and identification information, such as your name, address, telephone numbers, e-mail address and social media contacts.
  • Donation information such as date and amount of your donation.
  • Financial information that we need to process your donation e.g. payment methods and preferences, billing and banking information (e.g. credit card number and expiry date).
  • Information you share about your voting preferences or the issues that matter most to you.


We use your personal information to communicate with you about One Burnaby and its activities, as well as to provide you with news and information. We use your financial information to process your contributions. If you have been a contributor in the past, we may contact you again to seek your financial support.

We will not, without your consent, use your personal information for any purpose other than as described in this privacy policy, except where permitted or required by applicable legislation. For example, under the BC Local Elections Act, we are required to provide Elections BC with our donors’ names, addresses and contribution amounts.

Given that One Burnaby is a local electors organization, personal information may be shared internally, for instance between One Burnaby and nomination contestants. In addition, we may engage third party providers to perform tasks on our behalf, such as processing your donation, making phone calls and providing technical services to our website. When information is shared with third parties for these purposes, we include privacy protective clauses in written contracts to help safeguard personal information.

We do not sell personal information under any circumstance.


The security of your personal information is important to us.

We use physical, electronic and procedural safeguards to prevent unauthorized use, sharing, loss and theft of information.

Our security practices are continually evolving to ensure the integrity and confidentiality of our systems and information in our possession. We use up-to-date security safeguards to protect our networks and websites.

For example, for information provided online, our website contains security measures in order to protect against the unauthorized disclosure, loss, misuse, or alteration of the information under our control. We also implement measures such as SSL encryption on sensitive information including passwords and credit card information. Our server is located in a locked and secure environment.

Our employees are required to familiarize themselves with One Burnaby’s privacy policy, and must complete training on the collection and use of personal information and procedures for safeguarding this information. This training educates employees on the type of personal information One Burnaby stores, and how it collects and uses personal information. The training also educates employees who have access to personal information on the steps they must take to ensure personal information is not misused. For example, employees must only use the data held by One Burnaby for the purpose of communicating with voters on One Burnaby’s behalf. Employees may only access One Burnaby’s database using a unique individual login, and are prohibited from copying or sharing the data.


You may update or correct the information in our possession by e-mailing us at

If you have subscribed to receive information by email, you may unsubscribe by clicking “Unsubscribe” at the bottom of the email message.


Most of the messages sent by One Burnaby and its other political entities are exempt from the application of Canada’s anti-spam law which applies to commercial electronic messages sent to electronic addresses. This is because the electronic messages that we send are generally either those soliciting donations, which are specifically exempt under the law, or are messages of a political, not a commercial, character. If we do send any messages to which the law applies and for which there are no exemptions, we will ensure that we have consent to do so, as required by the law, and that any other legal requirements e.g. an unsubscribe mechanism, are met.

As a best practice, we have an unsubscribe mechanism for our electronic messages, even where the law does not require us to do so.


We log IP addresses, or the location of your computer network on the Internet, for systems administration and troubleshooting purposes. We may also use IP addresses to track which pages people visit in order to improve the quality of our website.


Like many websites, we use cookies which are small text files stored on the user’s browser. We use cookies to, for example, assist with site traffic analysis which includes tracking the time and date of website visits, pages viewed and referring URL’s. There are simple ways to refuse cookies, or accept them each time they are offered. Consult your browser’s help files for assistance on changing cookie settings or removing cookie files.


Our website contains links to a limited number of other websites. One Burnaby is not responsible for the content or the privacy policies of these websites.


If you have any questions about our privacy policy or the personal information in our possession, simply email us at: Attn. Martin Eady, Financial Agent.
You can also reach us by regular mail at the following address:

The City of Burnaby is located on the ancestral and unceded territories of the hən̓q̓əmin̓əm̓ and Sḵwx̱wú7mesh speaking peoples. One Burnaby is grateful for the opportunity to engage in the democratic process on these territories.
Authorized by Martin Eady, Financial Agent for One Burnaby
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram